University of Florida

How to Reserve the Center

The Straughn IFAS Extension Professional Development Center is currently only available to UF and IFAS sponsored events.  To reserve space at the center:

1) Please explore this website including the room capacities and rates to determine if the Straughn Extension Center is appropriate for the event you’d like to host.

2) Contact the Center at straughn@ifas.ufl.edu or (352) 294-2915 to confirm availability and discuss any questions you may have. The coordinator will determine if your reservation dates will be held on our calendar.

3) Complete the Reservation Request Form.

4) The coordinator will contact you to confirm all details and deliver an official confirmation with a Reservation Agreement for you to sign.

Rates

The room rates below apply for each calendar day. All groups will be responsible for direct charges that pertain to their event. User groups will be invoiced following the event.

Room Daily Rate for IFAS Groups Daily Rate for UF and Affiliated Groups Daily Rate for Non-UF Groups
A $50 $100 $200
B $50 $100 $200
C $100 $150 $250
A & B $100 $150 $300
B & C $125 $200 $350
A, B, & C $175 $275 $500
Pavilion only $100 $150 $250
Pavilion plus indoor space $50 $100 $200

Note: If staff presence on a weekend/UF Holiday is required, a fee will be added to the rental. Please contact the facility for further information regarding this fee.

floor plan

 

 

 

 

 

 

 

 

 

In addition to daily room rates, please consider the following costs that may also be associated with reserving the Straughn Extension Center:

  • Fees to reserve parking, purchase temporary parking decals, or lift parking restrictions with UF Transportation and Parking Services
  • Cost to purchase Special Event Liability Insurance, typically required for all student group and non-UF events
  • Equipment and delivery fees to rent additional tables from UF Physical Plant Division
  • Labor cost to re-set room layout changes during an event.
  • Cost to to repair damage or heavy use to the facility that necessitates repairs or additional cleaning

All fees must be paid within 30 days of invoice date. UF groups will be required to pay by E2R by making a chart field available. Non-UF groups will be required to pay by check.

Special Event Liability Insurance

Based on the nature of your event, special event liability insurance coverage through URMIA TULIP may be required.

TULIP is a Tenants' and Users' Liability Insurance Policy that provides special event liability coverage. The purpose of TULIP is to permit tenants and users to use university facilities and provide protection to them from claims from third party attendees. The policy covers both the Facility User and the Center against claims by third parties who may be injured or lose property as a result of attending an event.

You may reference the table below to determine whether your event will need to purchase special event liability insurance through URMIA TULIP. If you have any questions, feel free to contact the Facility Coordinator for clarification.

Group Type Activity Insurance Required?
Student Group Business (meeting/training/networking) No
Student Group Social (banquet/holiday gathering) Yes
Officially Constituted College or UF Department

Business (meeting/training/networking)

Social events without alcohol (retirement gathering/luncheon)

No
Officially Constituted College or UF Department Event involving alcohol Yes
Outside/Affiliated Groups Business (meeting/training/seminar) during standard business hours No
Outside/Affiliated Groups

Business (meeting/training/seminar) outside standard business hours

Social (banquet/holiday gathering)

Yes

Please note that categorization of both group type and activity type is at the discretion of the Facility Coordinator. The Straughn IFAS Extension Professional Development Center Coordinator has the final say in determining whether purchasing insurance through URMIA TULIP is necessary/required.

For more information about URMIA TULIP or to build a quote specific to your event, please visit https://tulip.ajgrms.com/.

Event Parking

map of parking around the straughn extension centerThe parking lot around the center typically requires a UF decal between 7:30am and 4:30pm.There are about 67designated Orange Decal spaces and 3 disabled spaces which require a UF Disabled Persons parking decal. There are additional lots nearby; see the UF parking map for more details.

Parking arrangements can be made in advance to ensure ample parking for event participants with or without UF decals.  Please be sure to indicate your parking needs on your Reservation Request form and discuss them with the center coordinator.  Please remember there may be multiple events happening at the center on the same day. The coordinator will ultimately recommend a strategy that accommodates everyone’s needs.  This strategy is often one or a combination of the follow options:

  • Temporary decals can be purchased in advance for $2 per vehicle per day as approved by Transportation and Parking Services. This is the responsibility of the event sponsor and NOT the Straughn Extension Center coordinator. It is recommended to order these one week in advance. Please see http://www.parking.ufl.edu/pages/eventparking.asp for more details.
  • Parking can be reserved with an attendant from Transportation and Parking Services for $35 an hour with a 3 hour minimum. To guarantee spots remain available until your participants arrive, we recommend reserving the lot from 7am until 30 minutes after your event begins. Reserving the 70 space lot around the building requires 1 attendant. Additional nearby lots can be reserved with more attendants depending on the size of your event.  The center coordinator will put you in contact with the appropriate Transportation and parking Services contact to arrange this service.
  • Restrictions to parking lots can be lifted for a $100 flat fee. This means Transportation and Parking Services will not ticket the lots during the times you’ve asked for restrictions to be lifted. This does not guarantee you a parking space but there are typically at least 30 spots available in the lot surrounding the center on a given day.
  • Additional strategies may be possible.

Encouraging carpooling, riding a bike or bus to events is always a great idea. 
See “Getting Here” for more information!